Free Electron Laser Conference 2000

Author Instructions

Proceedings

The proceedings of the conference will be published by Elsevier Science B.V., part of which will be a special issue of Nuclear Instruments and Methods in Physics Research, Section A. Invited and contributed papers accepted by the Conference Program Committee and presented at the conference by one of the authors are eligible for publication. Very short papers in the form of extended abstracts cannot be accepted for publication.

The proceedings will consist of two parts:

Refereeed Papers: (Part 1) comprising the invited talks and a selection of contributed papers, which will also appear as a special typeset issue of NIM-A. There will be a limit of 4 pages per paper.

Non-Refereed Papers: (Part 2) will contain contributed papers in camera-ready form with the same page size. Two pages are allowed for each non-reviewed paper.

Both parts will be mailed to all participants.

Authors have a choice of specifying if they prefer their paper to appear in Part 1 or 2 of the proceedings. The Guidelines for Publication of the Proceedings describe the rules according to which manuscripts can be published in the reviewed or the non-reviewed section of the Proceedings. Status of experiments and progress reports without new, significant results are generally expected to appear in Part 2 of the Proceedings.

All papers submitted for publication in Part 1 of the proceedings must satisfy the NIM-A publication criteria. They will be refereed by the members of the International Program Committee. Camera-ready papers submitted for publication in Part 2 of the Proceedings will be published with only minimal review.

Time Schedule

Manuscripts and camera-ready papers must be submitted by August 18, 2000 at the Conference Site. Manuscripts received later will not be considered for inclusion in the Proceedings.

Referee's comments will be made available to the authors by October 1, 2000.

Revised manuscripts must be received by October 29, 2000 in order to be published in the Proceedings.

Since the time between the conference and the publication of the proceedings is about 9 months, it is planned to make all papers, as submitted by the authors (i.e. not refereed), accessible via the internet. A postscript or pdf version of the papers is necessary for this process. The submission procedure will be described together with the instructions for the preparation of manuscripts and camera-ready papers.

Note: Questions concerning papers should be sent to the e-mail address fel2000@fel.duke.edu.

Paper Submissions

• Title of Paper
• Author Name(s)
• Author Affiliation(s)
• Requested Proceedings (Refereed or Non-Refereed)
• Unique Session ID (e.g. MO-9-99)
• Classification Codes (PACS-1999)
• Keywords (up to six)
• Corresponding Author Information
  • Full Name (Last, First M.I.)
  • Postal Address
  • Email Address
  • Telephone and Fax Numbers

Submissions on disk are mandatory for non-refereed papers and requested for refereed papers. Use a labeled 3.5 inch floppy. Include computer hardware platform, version of software which produced source, source (LaTeX or MS Word), and a postscript or PDF version of the paper.

Manuscript preparation for the Refereed Part of the Proceedings

For the manuscript to fulfill the requirements for a refereed paper as presented by the Publications Subcommittee:

• Manuscripts (the original and 2 copies) should be written in good English. They should be typed throughout with double line spacing and wide margins on numbered, single column pages. Authors are encouraged to submit a postscript or pdf version of their paper on floppy disk at the time of submission.
• The title page(s) should contain the article title, author(s) names and affiliations, the text of related footnotes and the text of the abstract. The author to whom the proofs should be sent must be indicated with her/his full postal address, telephone number, fax number and/or e-mail address. One to four classification codes (PACS-1999) and up to six keywords of the author's choice should be given below the abstract.
• Tables should be typed on separate sheets at the end of the manuscript. In addition to its serial number, each table should have a sufficiently detailed caption to explain the data displayed in it.
• Figures should be numbered and their captions listed together at the end of the manuscript.
• References in the text to other publications should be numbered consecutively within square brackets and listed together at the end of the text.
• Formulae in the manuscript should be clearly written or typed with particular consideration given to characters that maybe misinterpreted.
• Illustrations:
  • The publisher requires a set of good quality line figures and original photographs to produce the printed figures.
  • Line drawings should be original laser printer or plotter output or drawn in black India ink, with careful lettering, large enough to remain legible after reduction for printing.
  • Photographs should be originals, with somewhat more contrast than is required in the printed version. They should be unmounted. The top of the photograph should be marked on the rear side in pencil if necessary.
  • Color figures can be printed in color when they are judged by the Editor to be essential to the presentation. The authors will bear the extra costs involved. If an author wishes to include colored pages in his/her contribution, the special cost for reproduction of color pages is as follows: Dfl.1400,-- for the first colored page, Dfl.700,-- per colored page thereafter (excluding VAT). These costs will be borne by the Authors(s) of a contribution containing one or more colored pages.

After acceptance

Copyright transfer

Electronic manuscripts

You should supply a disk containing the electronic version of the manuscript together with the hard copies of the text and figures. It is the responsibility of the authors to ensure that the version on disk exactly matches the hard copies. No deviations from the version accepted for publication are permissible without the prior and explicit approval by the Editor.

LaTeX files of papers that have been accepted for publication may be sent to the Publisher by e-mail or on a diskette . If the file is suitable, proofs will be produced without re-keying the text. The article should be encoded in ESP-LaTeX, standard LaTeX, or AMS-LaTeX (in document style "article").

LaTeX class files, style files, and instructions in dvi, ps and pdf format are available from the publisher at http://www.elsevier.nl/locate/latex.

For users of MS-Word, a template and instructions are available from ftp://ftp.elsevier.nl/pub/word/.

Further information

Elsevier Science B.V.,
NIMA, Issue Management Physics and Materials Science,
P.O. Box 103,
1000 CT Amsterdam,
The Netherlands
Fax: +31 20 485 2704.
E-mail: nima-j@elsevier.nl

Manuscript preparation of the Non-Refereed part of the proceedings

Format manuscripts

The Camera-Ready Copy (CRC) should be prepared in a two-column format. LaTeX users can find detailed instructions and the necessary style files for 2-column CRC articles from the publisher at http://www.elsevier.nl/locate/latex. Users of MS Word can download this zip archive which contains a template (fel2000.dot) and instructions (readme.txt).

Electronic manuscripts